If you work at Vanderbilt University Medical Center and search for VandyWorks VUMC, you may notice that the familiar VandyWorks name is no longer used in the same way. That can be confusing, especially if a coworker tells you to “check VandyWorks” but the system you find is called Workforce Management.
The reason is simple. VUMC migrated VandyWorks to a cloud-based platform and renamed it Infor Workforce Management, or WFM, in April 2024. The system still focuses on employee scheduling, self-scheduling, time-off planning, staffing, and shift changes.
This guide explains what VandyWorks is today, how VUMC VandyWorks and WFM VandyWorks are connected, and what employees should check when they have login or scheduling problems.
What Is VandyWorks at VUMC?
VandyWorks is the former name of VUMC’s workforce scheduling platform. Today, the system is officially known as Infor Workforce Management (WFM).
Employees and departments use it to handle everyday scheduling tasks such as:
- Viewing upcoming shifts
- Self-scheduling where permitted
- Planning or requesting time off
- Trading or offering shifts
- Reviewing staffing coverage
- Managing department schedules
Many employees still use the term “VandyWorks” because the system operated under that name for years. So, VandyWorks, VUMC WFM, and WFM VandyWorks usually refer to the same scheduling environment.
VandyWorks vs. WFM: What Changed?
The biggest change was the name and system migration rather than a complete change in purpose.
VUMC moved VandyWorks to a cloud-based platform and renamed it Infor Workforce Management. Employees who were already familiar with VandyWorks may still recognize many of the same scheduling functions.
This is why searching for “VandyWorks login” may lead you to newer pages mentioning WFM instead.
A practical rule is simple: if your department tells you to use VandyWorks and you see Workforce Management, you are probably in the correct system.
How Employees Use VUMC WFM
The most common use of WFM is checking work schedules.
Employees can review upcoming shifts and, depending on department rules, may also be able to participate in self-scheduling. Self-scheduling gives employees more control, but it does not mean every requested shift is automatically guaranteed.
Departments still need to maintain proper staffing, weekend coverage, holiday requirements, and skill balance.
Time-off planning is another common use. One important mistake to avoid is assuming that a submitted request means the time off is approved. Always check the final status before making personal plans.
Shift trading can also be handled through WFM. However, a conversation with a coworker is not the same as an officially completed shift change. Make sure the final schedule reflects the change and that any required approvals are complete.
How to Access VandyWorks VUMC
Employees should use the current VUMC Workforce Management access point rather than relying on an old VandyWorks bookmark.
The basic process is:
- Open the current VUMC WFM portal.
- Sign in with your VUMC account.
- Complete Multi-Factor Authentication if required.
- Confirm that the correct schedule and employee information appear.
Remote access may work differently than access from a VUMC network. If you are working from home, MFA or VPN requirements may affect the login process.
Common VandyWorks Problems
If WFM is not working as expected, first identify the type of problem.
You Cannot Log In
Check your credentials, MFA, VPN status, and whether you are using an outdated bookmark.
Your Schedule Is Missing
If you can log in but do not see expected shifts, the issue may involve permissions, department configuration, or schedule assignment rather than your password.
A Shift Trade Is Not Showing
Confirm that the trade has completed the required approval process. Do not assume the shift has changed until the official schedule reflects it.
WFM and Another System Do Not Match
Scheduling, timekeeping, payroll, and employee records may be managed through different VUMC systems. A correct WFM schedule does not always mean every payroll or timekeeping record is correct.
VandyWorks Is Not the Same as Workday
This is an important distinction.
VandyWorks/WFM is mainly a scheduling and staffing platform. Workday is used for broader employee and HR-related functions.
If you have a scheduling problem, WFM may be the right place to start. If the issue involves payroll, employee information, benefits, or another HR process, a different VUMC system may be involved.
Understanding this difference can save time and prevent you from changing the wrong information.
Conclusion
VandyWorks VUMC is now known as Infor Workforce Management, but its core purpose remains familiar: helping employees and departments manage schedules, staffing, shift changes, and time-off planning.
The most useful thing to remember is that seeing “WFM” instead of “VandyWorks” does not mean you have reached the wrong system. Also, not every workforce issue belongs in WFM. Login problems, scheduling errors, payroll questions, and employee-record issues may need different solutions.
Frequently Asked Questions
1. Is VandyWorks still used at VUMC?
Yes, but it is now officially called Infor Workforce Management or WFM. Many employees still use the older VandyWorks name.
2. What is WFM VandyWorks used for?
It is mainly used for employee scheduling, self-scheduling, shift changes, time-off planning, and staffing-related tasks.
3. Can I access VUMC VandyWorks from home?
Yes, but remote access may require MFA or VPN authentication depending on your connection and VUMC security requirements.
4. Is VandyWorks the same as Workday?
No. WFM focuses mainly on scheduling and staffing, while Workday supports broader employee and HR functions.
5. Can employees trade shifts in WFM?
Yes, where department rules allow it. Always verify that the final schedule shows the approved change.
